Timeline of Events - 2020
January 13th 2020
Community Council meeting attended at Bryn Hall with a view to securing the support of the councillors in attaining a 10-year tenure on the dog park, in order to meet one of the four conditions of the FAW Trust's "Offer in Principle" of £8k towards the overall cost.
The Councillors were supportive and it was suggested a License agreement on the land as opposed to the more complex Lease agreement would mean less work. The Cricket Club currently have a License in place for their field on a 10-year renewal agreement to meet grant funding conditions. LBSA representatives (Martin Williams, Emyr Williams) agree to produce a full written report at the request of Council Surveyor Alan Williams, and to confirm that a License would suffice the FAW Trust in terms of a tenure agreement. Also awaiting confirmation from Sport Wales that they are unable to Partner Fund the project from their Community Development Grant due to them already having a hand in sourcing the initial funding to the FAWT pot where the offer of funding has come from.
January 16th 2020
FAW confirm a License is sufficient for them to be able to reward the fund. Sport Wales regretfully confirm they cannot Partner Fund due to the aforementioned technicalities. Both recommend we contact Carmarthenshire Association of Voluntary Services (CAVS) for advice on sourcing Partner Funding, however we already know that the Postcode Lottery Local Trust and Aviva Community Fund both open on January 21st. Also received from Council Clerk in response to the written report, an email requesting the need for a 1:2500 scale location plan. An aerial view of the scaled 50x30m pitch was included in the report sent.
January 21st 2020
Contact made with CAVS. Preparation for Aviva and Lottery applications. Aled Lewis (FAWT) contacted to confirm definition of the condition stating "sufficient reassurance being provided on how the asset would be protected".
January 22nd 2020
Aled Lewis responds stating "an email detailing the access and lock up procedures to the park and where the floodlights would be stored would be sufficient".
January 28th 2020
CAVS reply with offer to review any applications prior to us submitting.
January 29th 2020
Post Code Lottery Local Trust Application form (£16k Partner Funding for Project Dog Park) is sent to Carmarthenshire Association of Voluntary Services (CAVS) for review (deadline is Tuesday February 4th).
Location Plan of the Park (on a scale of 1:2500) is sourced, and Dog Park area marked as requested by the Community Council. Emailed to clerk.
February 3rd 2020
Stage 1 application submitted to Post Code Lottery Local Trust, following guidance from CAVS.
February 7th 2020
Email received from council outlining some queries regarding the Dog Park, including misconstrued stance on the non-thinning of the hedgerow, a request for 1:2500 Location Plan (which was submitted to them on 29.01.20). Meeting is on Monday 10th.
February 10th 2020
Council meeting attended by Chairman Phil Willock and Emyr Williams to provide an update on LBSA progress and some answers prepared for email queries. Alan Williams (Council "Surveyor") queries of LBSA include maintenance of facility and any income plans, agreement not to affect hedgerow, the access route to the facility to ensure nobody crosses the cricket wicket and where the floodlighting would be recharged. LBSA point to these as minor issues. Council promise to forward information on security at park and will confirm draft of Licence agreement for Dog Park area will be in place by next meeting. Point also made that Rugby and Football clubs have a joint fundraising event taking place on April 24th.
February 18th 2020
FAW Trust contacted with information to meet the conditions of their £8k offer. Acknowledgement recieved.
February 21st 2020
Council clerk forwards information on security at park. Information already sent 3 days ago.
February 27th 2020
Draft Licence for the Dog Park forwarded to LBSA from council. To be discussed at March 9th council meeting.
February 29th - March 1st 2020
LBSA sought confirmation from Council regarding the deadline of usage of the park field. Research refers to April 2019 community council minutes (section 15) whereby it was stated that "sporting bodies will not be able to play on the field after the end of the second week of April". It was confirmed that Sunday April 12th would be the 2020 deadline. LBSA acknowledge this, pledge to pass on the information to relevant parties and request information of the maintenance programme due to take place.
March 3rd 2020
Council respond outlining the maintenance plan. This is same proposed plan as every other summer. LBSA ask to be notified on progress to communicate to clubs.
Meanwhile an LBSA meeting is held at Llan RFC to discuss latest updates, and a proposal of attaining a licence on the park field (as per the cricket and bowls agreements) so that we can be allocated the allotted budget, take control of annual field maintenance, and open up opportunities to apply for grant funding in order to assist development of the field and whole area. Details in agenda and minutes. Agreement in principle signed by key people with a view to proposal to council in due course.
March 6th 2020
Response from Post Code Lottery Trust regarding the £16k Dog Park Stage 1 application. It stated that while "the proposal had a clear link to the 'Increasing community access to outdoor space' theme, the total project cost and amount requested from the trust did not have a clear link to the activities detailed in the proposal." In the application we had 500 characters (including spaces) to convey the merits of the project and why it is worthy of being awarded the funding. They've used 225 in that feedback sentence. We shall try again in the next round.
March 9th 2020
Response from CIFW regarding the £1k Cae Pownd application. The feedback stated "It is important that the social and/or financial need for funding is identified and evidenced. The Panel did not feel that the case for support was strong enough." We soldier on.
March 12th 2020
Coronavirus COVID-19 outbreak takes its grip on the UK.
April 10th 2020
Maintenance programme for the Park field commences.
Discussions held with Football and Rugby clubs regarding the application of top soil to the pitch, as advised by the DND Groundworks. It is an ideal time to do so since the unforeseen break has given the field a chance to recover and top soil is much-needed. A cost of £1300 is quoted in order to carry out the procedure. LBSA approach the council to ask if there is room in the allotted budget to cover the cost. Also state that if the council can't afford it, the LBSA would initiate talks between clubs to split costs and go ahead anyway. Council Clerk replies and claims they have already committed £4.5k of an allotted £5k for 2020-21 financial year to a maintenance program. They need to keep the remaining money as a contingency in case of running maintenance during the season. LBSA request a copy of the accounts for our records. It states that of the allotted £7540 for 2019-20 financial year, £5810 was spent. The stated budget for 2020-21 is £7955. Football and Rugby clubs agree to split the cost of topsoil application and negotiate directly with DND, while notifying the clerk of the intent. See full email thread here.
May 19th 2020
Large area of land comes on the Market at Gwaelod Y Maes (£200,000) and the LBSA make enquiries to explore the potential for purchase, usage etc. Planning office advise contact NRW for flood plain information.
June 8th 2020
The land is sold. LBSA contact estate agent to register our interest in using the land should the new owner want to get in touch.
June 27th 2020
Application submitted to Cooperative Local Community fund for Dog Park Project.
Here you will find a summary of events as they develop. The LBSA will strive to remain open, honest and transparent with all their actions, as will be seen in this section.
Within this summary you will find links to letters and documents that have helped shape and forge the route to where we are now. (Just click on the underlined sections to open relevant PDF reference documents).